quick answer
Here's how to create an eye-catching Administrative Assistant resume in four steps:
1. Give a clear picture of your qualifications.
2. Emphasize key accomplishments.
3. Use compelling action verbs.
4. Tie in prerequisites from the job posting.
In This Article
If you have dreams of becoming an Administrative Assistant, it’s critical to have a well-written and compelling resume to help you make an impression against other qualified candidates. An incredible Administrative Assistant resume will not just speak to your experience but demonstrate what you bring to the organization that no one else can.
Keep reading to learn how to make your application stand out for any administrative position you apply for with these 10 templates, and discover some must-know tips for resume writing.
An Administrative Assistant is all moving parts of an office. They help with clerical tasks and often report to many different employees. Essentially, they are multitaskers who keep the office running. They help with answering phones and emails, responding to customer questions and complaints, filling out spreadsheets, and much more.
A resume for an Administrative Assistant should clearly demonstrate your skills, experience, and why you’re the best fit for the role. Here’s an example:
An entry-level Administrative Assistant provides general office support, such as managing schedules and answering phones. They typically don’t have prior experience but possess strong organizational and communication skills. They can also assist with data entry, filing, and maintaining office supplies.
An entry-level Administrative Assistant will want to emphasize their skills and any relevant education or volunteer experience on their resume. Here is an example:
Becker Reid
222-333-4444
administrative assistant
Detail-oriented, organized, and works well under pressure. Enthusiastic and a fast learner. More than three years of customer service experience. Skilled in communication and Microsoft 365.
professional experience
Customer Service Representative
Wise Tech Ltd.
March 2021 – Present
Intern
Best Corp.
May 2019 – February 2021
education
Nice College, 2019
Associate of Arts (Business)
skills & competencies
An Executive Assistant functions as a right-hand person to high-level executives, managing their schedules, helping prioritize tasks, and handling travel arrangements. A skilled Executive Assistant is highly organized, an excellent communicator, and experienced in dealing with potentially confidential information.
Here’s an example resume:
Sam Beezus
333-444-5555
EXECUTIVE ASSISTANT
Driven and resourceful Executive Assistant with four years of experience supporting C-level executives, with more than seven years of experience working as an Office Coordinator. Expertise in managing complex schedules, travel arrangements, and confidential communication. Proven ability to anticipate needs, prioritize tasks, and ensure smooth daily operations.
professional experience
Executive Assistant
3PC Co.
January 2020 – Present
Office Coordinator
Carrell’s Paper
February 2016 – December 2019
education
Big University, 2015
Bachelor of Communication Studies
skills & competencies
Office Assistants provide administrative support to the entire team. The position is often considered entry-level, so it may not require previous experience. Applicants should highlight any relevant coursework and showcase strong communication, organization, and initiative through volunteer work or extracurricular activities.
Here’s an example:
Frank Bismati
444-555-6666
office assistant
Organized and detail-oriented Office Assistant with four years of experience. Adept at managing multiple tasks efficiently, providing exceptional customer service, and ensuring smooth office operations. Proficient in Microsoft 365 to support day-to-day administrative needs.
professional experience
Office Assistant
Parkway Developments Ltd.
April 2022 – Present
Receptionist
Cozy Cat Catering
January 2021 – March 2022
education
Robertson College, 2020
Administrative Office Assistant Diploma program
skills & competencies
As the name implies, a Personal Assistant provides personal assistance to an individual. Responsibilities include managing schedules, handling communication, and arranging travel. A Personal Assistant resume should highlight prior administrative experience, especially with scheduling and communication.
Here’s an example:
Rose Zena
555-666-7777
personal assistant
Highly motivated Personal Assistant with six years of experience providing tailored support to busy professionals. Proven ability to manage schedules, communication, and travel arrangements efficiently. Adept at anticipating needs and prioritizing tasks to ensure a productive and organized work environment.
professional experience
Personal Assistant
Sauve Productions
August 2020 – Present
Personal Assistant
Client Agency
February 2018 – July 2020
education
Sunshine College, 2017
Executive Assistant Diploma
skills & competencies
Administrative Clerks handle responsibilities similar to Administrative Assistants, such as managing schedules and answering phone calls, while also being responsible for data entry, processing forms, and even some light bookkeeping. A well-rounded Administrative Clerk resume should emphasize both technical and interpersonal skills.
Here’s an example:
Vivian Lang
666-777-8888
administrative clerk
Meticulous Administrative Clerk with nearly eight years of experience ensuring smooth information flow within an organization. Proven ability to manage data entry, document processing, and communication effectively. Highly organized and detail-oriented, adept at handling a variety of administrative tasks to support daily operations.
professional experience
Administrative Clerk
The City
February 2019 – Present
Administrative Assistant
RC Financial
June 2016 – January 2019
education
Mountain College, 2016
Bookkeeping Diploma program
Coastal University, 2015
Bachelor of Business Administration Degree
skills & competencies
Receptionists are integral to keeping offices running smoothly. They manage calendars, answer phones and emails, and often prepare documents and presentations. A Receptionist’s resume should highlight organizational and communication skills, as well as any proficiencies with tools such as Microsoft 365.
Here’s an example:
Pat Moore
777-888-9999
Receptionist
Friendly and professional Receptionist with six years of experience creating a positive first impression for organizations. Adept at multitasking, managing schedules, and providing exceptional customer service. Proficient in Microsoft 365 to efficiently handle administrative tasks and support daily operations.
professional experience
Receptionist
Space Solutions Ltd.
May 2022 – Present
Receptionist
Hair and Things Salon
March 2018 – April 2022
education
Millennial High School, 2017
High School Diploma
skills & competencies
Often the first step in an administrative career, Junior Administrative Assistants provide essential support in the office. They tackle tasks like scheduling appointments, answering phones, and managing calendars. While experience may not be required, their resume should emphasize related skills, such as organization, Microsoft 365, and communication.
Here’s an example:
Kai Lee
888-999-0000
junior administrative assistant
Eager and detail-oriented Junior Administrative Assistant seeking to leverage strong organizational and communication skills. Proficient in Microsoft 365 and ready to assist with scheduling, data entry, and other administrative tasks to support a fast-paced environment. Quick learner with a willingness to contribute and learn from experienced professionals.
professional experience
Junior Administrative Assistant
S.M. Busy Inc.
April 2023 – Present
Intern
Enterprise Co.
August 2022 – March 2023
education
Robertson College, 2022
Administrative Office Assistant Diploma program
Eastern High School, 2021
High School Diploma
skills & competencies
Senior Administrative Assistants oversee the day-to-day operations of an office. They manage executives’ schedules, plan meetings, and handle complex travel arrangements. A Senior Admin Assistant resume should focus on prior administrative experience, strong organizational and communication skills, and proficiency with scheduling and travel management software.
Here’s an example:
Bryce Allen
999-000-1111
senior administrative assistant
Highly skilled and resourceful Senior Administrative Assistant with more than 10 years of experience exceeding expectations in fast-paced environments. Proven ability to manage complex schedules, travel arrangements, and confidential communication. Adept at streamlining processes, prioritizing tasks, and providing exceptional support to executives and teams.
professional experience
Senior Administrative Assistant
Rise Materials Ltd.
June 2018 – Present
Administrative Assistant
Rise Materials Ltd.
March 2014 – May 2018
education
Rydell University, 2013
Bachelor of Business Administration Degree
skills & competencies
Virtual Assistants provide remote administrative, creative, or technical support. They remotely manage tasks like scheduling, email, and social media for clients.
When crafting their resume, the applicant should emphasize relevant skills like communication, time management, and proficiency in project management or social media tools. Highlight experience working virtually and the ability to manage multiple priorities independently.
Here’s an example:
Padme Singh
111-233-4444
virtual assistant
Tech-savvy Virtual Assistant with years of experience providing remote administrative, creative, or technical support. Skilled in managing schedules, communication, and project tasks using online tools. Proven ability to work independently, manage multiple priorities, and deliver exceptional results for clients across various industries.
professional experience
Virtual Assistant
Spot Enterprises
May 2020 – Present
Administrative Assistant
Willow Ways
August 2017 – April 2020
education
Master College, 2017
Administrative Assistant Diploma
skills & competencies
Having a good resume template is the first step in landing your dream Administrative Assistant position. It’s important to write a resume that includes all of the typical must-haves while catering it to the specific job you’re applying for.
Here are some resume writing tips:
Ensure your resume clearly states your name and contact information, including your email, phone number, and any personal website or portfolio, if applicable. You’ll also want to include:
Strong action verbs on your resume are essential. They clearly show what you did, not just what you were responsible for. Here are some sample Administrative Assistant resume action words:
To increase your job search success, tailor your resume to each job description. Employers could look at hundreds of resumes in one sitting, so they often look for specific keywords to see if you’re the right candidate.
These keywords are sprinkled throughout the job posting. Don’t worry — they’re easy to spot! The keywords are usually listed under the “responsibilities” or “duties” section of a job ad. As it relates to your experience, try to include these keywords as much as you can in your Admin Assistant resume.
Resume formatting is critical. It’s important to have an easily scannable, non-cluttered format. Hiring managers typically take an initial scan, which is why your resume should be legible right away. Here are a few resume-friendly fonts:
When describing an Administrative Assistant role on a resume, you should highlight your experience in scheduling, communication, and computer proficiency (Microsoft 365 or other applications). You can also pull keywords from the job posting you’re applying for into your description.
Some of the top skills an Administrative Assistant needs are organization, communication, and time management. Other skills include computer proficiency, scheduling, customer service, and overall professionalism.
Answering the “What is your greatest strength?” question in a job interview is always challenging. Administrative Assistants should emphasize their strong organizational and communication skills. They should also be good at multitasking, as the role requires them to manage many different responsibilities simultaneously.
A general rule of thumb for resume formats is sticking to a single page. If you’re struggling to make everything fit on one page, you’re probably including too much information.
The biggest difference between a resume and a CV is that a CV goes into greater detail than a resume. A resume should only be one page long, but CVs can go into pages of detail about the person’s previous experience, relevant education, and personal experience.
Well, now you’re prepared to go ahead and get started on writing your Administrative Assistant resume. Use these resume tips and templates to your advantage. Remember — don’t forget to reach out to our Workforce team for free career services help as you search for jobs and get ready to interview.
Learn how Robertson offers free, lifelong career support with the Workforce Team.
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