10 Administrative Assistant Resume Examples + Tips (2024)
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June 12, 2024
17 min
In This Article
If you have dreams of becoming an Administrative Assistant, it’s critical to have a well-written and compelling resume to help you make an impression against other qualified candidates. An incredible Administrative Assistant resume will not just speak to your experience but demonstrate what you bring to the organization that no one else can.
Keep reading to learn how to make your application stand out for any administrative position you apply for with these 10 templates, and discover some must-know tips for resume writing.
1. Administrative Assistant Resume (Sample)
An Administrative Assistant is all moving parts of an office. They help with clerical tasks and often report to many different employees. Essentially, they are multitaskers who keep the office running. They help with answering phones and emails, responding to customer questions and complaints, filling out spreadsheets, and much more.
A resume for an Administrative Assistant should clearly demonstrate your skills, experience, and why you’re the best fit for the role. Here’s an example:
2. Entry-Level Administrative Assistant Resume
An entry-level Administrative Assistant provides general office support, such as managing schedules and answering phones. They typically don’t have prior experience but possess strong organizational and communication skills. They can also assist with data entry, filing, and maintaining office supplies.
An entry-level Administrative Assistant will want to emphasize their skills and any relevant education or volunteer experience on their resume. Here is an example:
Becker Reid
222-333-4444
administrative assistant
Detail-oriented, organized, and works well under pressure. Enthusiastic and a fast learner. More than three years of customer service experience. Skilled in communication and Microsoft 365.
professional experience
Customer Service Representative
Wise Tech Ltd.
March 2021 – Present
- Resolve customer queries and complaints with a 94% satisfaction rating
- Help troubleshoot issues for both external and internal stakeholders
- Articulate complex information in a manner that customers can understand
- Learn and adapt to new technologies quickly to enhance customer service delivery
Intern
Best Corp.
May 2019 – February 2021
- Assisted with planning Best Corp’s annual investor’s luncheon, which had record attendance
- Developed and presented a recommendation report on improving workflows to stakeholders, effectively communicating findings and recommendations
- Collaborated effectively with a team of marketing professionals to complete the annual SEO report, learning from their expertise
education
Nice College, 2019
Associate of Arts (Business)
skills & competencies
- Customer service
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Written and verbal communication
- Time management and organization
- Accuracy and high degree of attention to detail
- Event planning
- Project management software, ClickUp
- SEO, Semrush
- Project management and reporting
3. Executive Assistant Resume
An Executive Assistant functions as a right-hand person to high-level executives, managing their schedules, helping prioritize tasks, and handling travel arrangements. A skilled Executive Assistant is highly organized, an excellent communicator, and experienced in dealing with potentially confidential information.
Here’s an example resume:
Sam Beezus
333-444-5555
EXECUTIVE ASSISTANT
Driven and resourceful Executive Assistant with four years of experience supporting C-level executives, with more than seven years of experience working as an Office Coordinator. Expertise in managing complex schedules, travel arrangements, and confidential communication. Proven ability to anticipate needs, prioritize tasks, and ensure smooth daily operations.
professional experience
Executive Assistant
3PC Co.
January 2020 – Present
- Streamline the executive’s schedule, reducing scheduling issues by 15%
- Manage communications with multiple internal and external stakeholders
- Coordinate multiple projects simultaneously, ensuring deadlines are met and exceed expectations
Office Coordinator
Carrell’s Paper
February 2016 – December 2019
- Provided administrative support across the entire organization, ensuring a smooth workflow for all staff
- Managed office supplies and inventory, keeping stock levels optimized and costs under control
- Provided exceptional customer service by greeting visitors, answering phones, and directing inquiries to the appropriate personnel
education
Big University, 2015
Bachelor of Communication Studies
skills & competencies
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Adaptability
- Accuracy and high degree of attention to detail
- Filing and records management
- Event planning
- Project management software, Monday.com and Trello
- Inventory management and ordering
4. Office Assistant Resume
Office Assistants provide administrative support to the entire team. The position is often considered entry-level, so it may not require previous experience. Applicants should highlight any relevant coursework and showcase strong communication, organization, and initiative through volunteer work or extracurricular activities.
Here’s an example:
Frank Bismati
444-555-6666
office assistant
Organized and detail-oriented Office Assistant with four years of experience. Adept at managing multiple tasks efficiently, providing exceptional customer service, and ensuring smooth office operations. Proficient in Microsoft 365 to support day-to-day administrative needs.
professional experience
Office Assistant
Parkway Developments Ltd.
April 2022 – Present
- Manage the calendars of a 10-person team, ensuring accuracy
- Draft and proofread clear and concise correspondence (emails, letters, memos) for various purposes
- Proactively manage resource allocation for meeting rooms and equipment, maximizing efficiency
Receptionist
Cozy Cat Catering
January 2021 – March 2022
- Transitioned the office to a new project management software that increased productivity by 18%
- Streamlined client communications with a digital request form that saw a 15% increase in business YoY
- Managed client inquiries in a polite and prompt manner
education
Robertson College, 2020
Administrative Office Assistant Diploma program
skills & competencies
- Customer service
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Accuracy and high degree of attention to detail
- Filing and records management
- Event planning
- Project management software, Asana
- Inventory management and ordering
5. Personal Assistant Resume
As the name implies, a Personal Assistant provides personal assistance to an individual. Responsibilities include managing schedules, handling communication, and arranging travel. A Personal Assistant resume should highlight prior administrative experience, especially with scheduling and communication.
Here’s an example:
Rose Zena
555-666-7777
personal assistant
Highly motivated Personal Assistant with six years of experience providing tailored support to busy professionals. Proven ability to manage schedules, communication, and travel arrangements efficiently. Adept at anticipating needs and prioritizing tasks to ensure a productive and organized work environment.
professional experience
Personal Assistant
Sauve Productions
August 2020 – Present
- Coordinate schedules across various teams, reducing instances of scheduling issues by 15%
- Maintain clear and concise communication with clients, staff, and external contacts, ensuring accurate and timely information flow
- Research and book cost-effective travel arrangements for domestic and international trips, adhering to client preferences and budgets
Personal Assistant
Client Agency
February 2018 – July 2020
- Maintained a well-organized and efficient workspace for the client, fostering a productive environment
- Managed the calendars of both internal and external stakeholders
- Developed and implemented a new filing system, improving document retrieval efficiency by 15%
education
Sunshine College, 2017
Executive Assistant Diploma
skills & competencies
- Schedule and calendar management
- Accuracy and high degree of attention to detail
- Time management and organization
- Adaptable and works well under pressure
- Written and verbal communication
- Filing and records management
- Project management software, Trello
6. Administrative Clerk Resume
Administrative Clerks handle responsibilities similar to Administrative Assistants, such as managing schedules and answering phone calls, while also being responsible for data entry, processing forms, and even some light bookkeeping. A well-rounded Administrative Clerk resume should emphasize both technical and interpersonal skills.
Here’s an example:
Vivian Lang
666-777-8888
administrative clerk
Meticulous Administrative Clerk with nearly eight years of experience ensuring smooth information flow within an organization. Proven ability to manage data entry, document processing, and communication effectively. Highly organized and detail-oriented, adept at handling a variety of administrative tasks to support daily operations.
professional experience
Administrative Clerk
The City
February 2019 – Present
- Process and enter data into spreadsheets and databases with accuracy exceeding 97%
- Organize and maintain filing systems (physical and electronic) for efficient document retrieval
- Process and prepare documents (invoices, reports, letters) accurately and according to established procedures
Administrative Assistant
RC Financial
June 2016 – January 2019
- Maintained the schedules of various executives
- Handled all incoming calls, emails, mail, and other inquiries and responded in a timely and polite manner
- Ensured that all supplies were ordered and stocked properly
education
Mountain College, 2016
Bookkeeping Diploma program
Coastal University, 2015
Bachelor of Business Administration Degree
skills & competencies
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Accuracy and high degree of attention to detail
- Filing and records management
- Data entry
- Project management software, Monday.com
- Inventory management and ordering
7. Receptionist Resume
Receptionists are integral to keeping offices running smoothly. They manage calendars, answer phones and emails, and often prepare documents and presentations. A Receptionist’s resume should highlight organizational and communication skills, as well as any proficiencies with tools such as Microsoft 365.
Here’s an example:
Pat Moore
777-888-9999
Receptionist
Friendly and professional Receptionist with six years of experience creating a positive first impression for organizations. Adept at multitasking, managing schedules, and providing exceptional customer service. Proficient in Microsoft 365 to efficiently handle administrative tasks and support daily operations.
professional experience
Receptionist
Space Solutions Ltd.
May 2022 – Present
- Provide exceptional customer service by greeting visitors warmly, answering phone inquiries professionally, and resolving issues promptly
- Communicate effectively with staff at all levels, ensuring accurate and timely information flow
- Maintain visitor logs and office supplies, ensuring smooth operations and a well-stocked environment
Receptionist
Hair and Things Salon
March 2018 – April 2022
- Managed all employee schedules to ensure optimal utilization of resources
- De-escalated tense situations with empathy and active listening, maintaining a positive and professional demeanor
- Ensured that all supplies were ordered and stocked properly and that the salon was clean and tidy at all times
education
Millennial High School, 2017
High School Diploma
skills & competencies
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Accuracy and high degree of attention to detail
- Filing and records management
- Project management software, Monday.com
- Inventory management and ordering
8. Junior Administrative Assistant Resume
Often the first step in an administrative career, Junior Administrative Assistants provide essential support in the office. They tackle tasks like scheduling appointments, answering phones, and managing calendars. While experience may not be required, their resume should emphasize related skills, such as organization, Microsoft 365, and communication.
Here’s an example:
Kai Lee
888-999-0000
junior administrative assistant
Eager and detail-oriented Junior Administrative Assistant seeking to leverage strong organizational and communication skills. Proficient in Microsoft 365 and ready to assist with scheduling, data entry, and other administrative tasks to support a fast-paced environment. Quick learner with a willingness to contribute and learn from experienced professionals.
professional experience
Junior Administrative Assistant
S.M. Busy Inc.
April 2023 – Present
- Provide exceptional customer service by answering phones courteously, responding to emails promptly, and resolving inquiries effectively
- Maintain and update calendars, ensuring smooth workflow and timely reminders
- Maintain a well-organized and efficient workspace to support efficient processes
Intern
Enterprise Co.
August 2022 – March 2023
- Assisted with planning a large-scale media conference, which was executed without errors
- Implemented and helped manage social media campaigns, which saw a 12% increase in website traffic
- Provided administrative support with tasks such as scheduling, customer service, and filing
education
Robertson College, 2022
Administrative Office Assistant Diploma program
Eastern High School, 2021
High School Diploma
skills & competencies
- Customer service
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Accuracy and high degree of attention to detail
- Filing and records management
- Event planning
- Project management software, Asana, Trello, and Monday.com
- Social media management, Hootsuite
9. Senior Administrative Assistant Resume
Senior Administrative Assistants oversee the day-to-day operations of an office. They manage executives’ schedules, plan meetings, and handle complex travel arrangements. A Senior Admin Assistant resume should focus on prior administrative experience, strong organizational and communication skills, and proficiency with scheduling and travel management software.
Here’s an example:
Bryce Allen
999-000-1111
senior administrative assistant
Highly skilled and resourceful Senior Administrative Assistant with more than 10 years of experience exceeding expectations in fast-paced environments. Proven ability to manage complex schedules, travel arrangements, and confidential communication. Adept at streamlining processes, prioritizing tasks, and providing exceptional support to executives and teams.
professional experience
Senior Administrative Assistant
Rise Materials Ltd.
June 2018 – Present
- Develop and implement new office procedures to improve efficiency
- Draft and manage confidential correspondence for the executive, adhering to strict security protocols
- Manage office budgets for supplies and equipment, ensuring cost-effectiveness and optimal resource allocation
Administrative Assistant
Rise Materials Ltd.
March 2014 – May 2018
- Oversaw all scheduling for 25-person team
- Oversaw and planned quarterly all-staff meetings
- Resolved client inquiries promptly and professionally, maintaining a high satisfaction rating
education
Rydell University, 2013
Bachelor of Business Administration Degree
skills & competencies
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Accuracy and high degree of attention to detail
- Filing and records management
- Event coordination
- Data entry
- Project management software, Monday.com
- Inventory management and ordering
10. Virtual Assistant Resume
Virtual Assistants provide remote administrative, creative, or technical support. They remotely manage tasks like scheduling, email, and social media for clients.
When crafting their resume, the applicant should emphasize relevant skills like communication, time management, and proficiency in project management or social media tools. Highlight experience working virtually and the ability to manage multiple priorities independently.
Here’s an example:
Padme Singh
111-233-4444
virtual assistant
Tech-savvy Virtual Assistant with years of experience providing remote administrative, creative, or technical support. Skilled in managing schedules, communication, and project tasks using online tools. Proven ability to work independently, manage multiple priorities, and deliver exceptional results for clients across various industries.
professional experience
Virtual Assistant
Spot Enterprises
May 2020 – Present
- Manage client calendars using Google Calendar and Outlook, minimizing conflicts and ensuring smooth workflow
- Maintain clear and concise communication with clients via email, phone, and video conferencing
- Develop and execute social media content calendars for clients, increasing engagement and brand awareness
Administrative Assistant
Willow Ways
August 2017 – April 2020
- Responded to and resolved client inquiries in a professional and timely manner
- Facilitated the implementation of a new time-tracking system for all 80 employees
- Managed all employee schedules, ensuring there was proper coverage for each shift
education
Master College, 2017
Administrative Assistant Diploma
skills & competencies
- Social media management
- Proficient in Microsoft 365 (Word, Excel, PowerPoint)
- Schedule and calendar management
- Written and verbal communication
- Time management and organization
- Accuracy and high degree of attention to detail
- Filing and records management
- Project management software, Monday.com and Trello
- Inventory management and ordering
- Scheduling and time tracking
Administrative Assistant Resume Tips
Having a good resume template is the first step in landing your dream Administrative Assistant position. It’s important to write a resume that includes all of the typical must-haves while catering it to the specific job you’re applying for.
Here are some resume writing tips:
Include Admin Assistant Resume Must-Haves
Ensure your resume clearly states your name and contact information, including your email, phone number, and any personal website or portfolio, if applicable. You’ll also want to include:
- A resume summary: This should be a short two to three sentences talking about your experience, demonstrating why you’re a good fit for the role.
- A resume objective: Objectives are an optional section that is generally recommended for entry-level applicants, as it’s an opportunity to highlight your relevant skills.
- Work experience: Start with your most recent experience at the top and only include relevant experience.
- Education: This is where you include your highest degree of education. If you are an entry-level candidate, include your high school and graduation date.
- Skills: This section is for relevant skills. The more skills an applicant has, the less training they’ll need and the faster they can be integrated into the role. Include a combination of hard and soft skills.
Use Action Words
Strong action verbs on your resume are essential. They clearly show what you did, not just what you were responsible for. Here are some sample Administrative Assistant resume action words:
- Answered
- Assisted
- Boosted
- Built
- Contributed
- Cooperated
- Created
- Decreased
- Developed
- Executed
- Generated
- Guided
- Handled
- Initiated
- Maximized
- Optimized
- Oversaw
- Planned
- Simplified
Tailor Your Resume to the Job Posting
To increase your job search success, tailor your resume to each job description. Employers could look at hundreds of resumes in one sitting, so they often look for specific keywords to see if you’re the right candidate.
These keywords are sprinkled throughout the job posting. Don’t worry — they’re easy to spot! The keywords are usually listed under the “responsibilities” or “duties” section of a job ad. As it relates to your experience, try to include these keywords as much as you can in your Admin Assistant resume.
Use Resume-Friendly Fonts
Resume formatting is critical. It’s important to have an easily scannable, non-cluttered format. Hiring managers typically take an initial scan, which is why your resume should be legible right away. Here are a few resume-friendly fonts:
- Calibri
- Cambria
- Garamond
- Georgia
- Helvetica
- Lato
- Verdana
FAQ
How Do You Describe an Administrative Assistant on a Resume?
When describing an Administrative Assistant role on a resume, you should highlight your experience in scheduling, communication, and computer proficiency (Microsoft 365 or other applications). You can also pull keywords from the job posting you’re applying for into your description.
What Are the Top 3 Administrative Assistant Skills?
Some of the top skills an Administrative Assistant needs are organization, communication, and time management. Other skills include computer proficiency, scheduling, customer service, and overall professionalism.
What Is the Greatest Strength of an Administrative Assistant?
Answering the “What is your greatest strength?” question in a job interview is always challenging. Administrative Assistants should emphasize their strong organizational and communication skills. They should also be good at multitasking, as the role requires them to manage many different responsibilities simultaneously.
How Long Should an Administrative Assistant Resume Be?
A general rule of thumb for resume formats is sticking to a single page. If you’re struggling to make everything fit on one page, you’re probably including too much information.
What’s the Difference Between an Administrative Assistant CV and Resume?
The biggest difference between a resume and a CV is that a CV goes into greater detail than a resume. A resume should only be one page long, but CVs can go into pages of detail about the person’s previous experience, relevant education, and personal experience.
Get Resume Support From Robertson College
Well, now you’re prepared to go ahead and get started on writing your Administrative Assistant resume. Use these resume tips and templates to your advantage. Remember — don’t forget to reach out to our Workforce team for free career services help as you search for jobs and get ready to interview.
Learn how Robertson offers free, lifelong career support with the Workforce Team.
